Administrative Assistant

Job Purpose
The Administrative Assistant provides support to JESA managers and employees, assisting in daily office needs and managing our company’s general administrative activities. He/She handles a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Main Scope/Responsibilities

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Arrangements of travel, restaurant and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.
• Handle requests in an appropriate manner
• Setup and coordinate meetings/appointments and conferences;
• Prepare correspondence, reports, and materials for publications and presentations
• Setup and coordinate meetings/appointments and conferences;
• Submit and reconcile expense reports, create purchase orders and follow up the purchase orders with procurement …
• Performing any other duties related to the job as assigned by manager or team member

• Adhere to all company HSE policies and procedures.
• Prioritize Health and Safety in all Work interactions as JESA value.
• Never bypass safety controls or engage in unsafe practices.
• Identify potential hazards in your work area and take steps to minimize risk.

• Bac +2/3
• Curricula: Business Administration and/or Management